The NEW Gmail Look

Gmail has gotten a facelift that includes some new features.  

Created by Scott Aten, May 24, 2018

Google is constantly updating and improving their products.  About a week into my training the staff on our transition from Outlook to Gmail, Google announced that Gmail would be getting a new look with some new features.  Rather than change all my training midway through, I decided to continue to train you all in what is now referred to as “Classic” Gmail and wait to show you the “new” gmail until everyone had a chance to start using Gmail.  There are many nice features of the “new” Gmail and this article will highlight them.

What is new in the “new” Gmail: [watch the video]

• New “Compose” button - works the same just looks different
• Quick action buttons - hover over an email and you now have the option to archive, delete, mark as read/unread, or snooze the email.
• Snooze Emails - You must have conversation view on for this to work.  Hitting snooze on an email takes it out of your inbox for a period of time you designate, then it returns to the inbox at that time.
• Suggested replies - at the bottom of your emails will be some suggested replies that you can use based on the content of the email.
• Show or hide the left menu - to make room for previewing email, you can expand or shrink your inbox view by clicking the three lines in the upper left corner.
• View Calendar, Tasks, Keep & Add-ons - a new right menu allows you to quickly and easily access these tools.

To make the change to this “new’ gmail, simply click the settings gear and select “Try the new Green Local Schools mail”.  This should not be confused with our transition from Outlook to Gmail. What this means is try the “new” Gmail look and features.

I think once you try this new look, you will agree that it is an improvement over the previous “classic” look of Gmail.

For more helpful information and the archive of previous Check This Out! Digests, go to http://www.greenlocalschools.org/technology.aspx

Green Local Schools

Tech Integration Team

Gmail Changing the Default Phone Setting from Archive to Delete

Gmail Phone Settings Setting your phone up to delete rather than archive email.  

As we move closer to the date of our change from Outlook to Gmail, I want to continue to pass along helpful tips to make your transition as smooth as possible.  When working with Gmail on your phone, if you swipe across a piece of email you will see that the default setting is to “Archive” the email - not delete it. Remember that archiving a piece of mail does not delete it, but rather moves it to the “all mail” area.  If you are like me, I don’t want to archive most of the email I get, I want to delete it. I have created a short video that demonstrates how to change the default setting from archive to delete email.

How to change the default setting of a swipe from “Archive” to “Delete”: [watch the video]

In case you missed the Gmail training, below are a list of video tutorials on how to use Gmail on your laptop/desktop/chromebook.

Videos

• How to access Gmail
• View Mail in you inbox
• Make my Gmail look like Outlook
• Gmail Labels (similar to folders in Outlook)
• Where did my email go?
• Using stars and importance indicators
• Compose Email
• Adding a Signature
• Contacts in Gmail
• Distribution Lists (Groups)
• Gmail Bonuses (Take Back and Canned Responses)

If you have any additional questions or have any issues after May 21st, please feel free to contact me.

For more helpful information and the archive of previous Check This Out! Digests, go to http://www.greenlocalschools.org/technology.aspx

Green Local Schools

Tech Integration Team

Calendar on Your Phone

A complete video example of how to setup your iphone.  

Yesterday I provided you directions on how to setup your phone with Gmail.  Today we will focus on getting Google Calendar on your phone and a few of the things you need to setup with calendar.  I have created a video of me installing and setting up my phone with the Calendar app. I have an iPhone, but the process will be very similar on an Android phone as well.

[Watch the Video]

In case you missed the Calendar training, below are a list of video tutorials on how to use Calendar on your laptop/desktop/chromebook.

Videos

• How to Access Google Calendar
• Across the top of Calendar
• Clear up the left menu of Google Calendar
• Add an Event to google Calendar
• Sharing Calendars
• Add a new Calendar

If you have any additional questions or have any issues after May 21st, please feel free to contact me.

Green Local Schools

Tech Integration Team

Gmail on Your Phone

Gmail on Your Phone A complete video example of how to setup your iPhone.  

We are just a few days away from moving from Outlook to Gmail/Google Calendar.  Hopefully you have had an opportunity to get trained on Gmail, if not there are helpful links below.  Today what I would like to show you is how to get your phone ready for the transition. I have created a video of me installing and setting up my phone with the Gmail app.  I have an iPhone, but the process will be very similar on an Android phone as well.

[Watch the Video]

In case you missed the Gmail training, below are a list of video tutorials on how to use Gmail on your laptop/desktop/chromebook.

Videos

• How to access Gmail
• View Mail in you inbox
• Make my Gmail look like Outlook
• Gmail Labels (similar to folders in Outlook)
• Where did my email go?
• Using stars and importance indicators
• Compose Email
• Adding a Signature
• Contacts in Gmail
• Distribution Lists (Groups)
• Gmail Bonuses (Take Back and Canned Responses)

If you have any additional questions or have any issues after May 21st, please feel free to contact me.

Green Local Schools
Tech Integration Team